A Sponsor Licence renewal is a process which lets you continue to employ foreign workers legally in the UK. You can renew your Sponsor Licence within three months of the expiry of your current Sponsor Licence. This can sometimes be extended in certain circumstances.
To submit a Sponsorship Licence renewal application, you must use the Sponsor Management System (SMS). This is the same tool which is used to issue Certificates of Sponsorship to Tier 2 and Tier 5 employees. It is also the same tool used to keep track of all visa-holding employees. To renew a Sponsor Licence you must present up-to-date and detailed records of all the employees you have sponsored while holding your current Sponsorship Licence.
How can IAS help?
Many businesses make mistakes when renewing their Sponsorship Licences. This is because they feel that the process is simpler than it is. While there are no limits to the number of attempts you can make when renewing a Sponsor Licence, each renewal will incur fresh costs. For this reason, it makes sense to get it right first time. Our team of corporate immigration lawyers can guide you through your entire renewal process to ensure that it is conducted properly and effectively. As part of our services, you will be assigned your own lawyer who specialises in corporate immigration law. This lawyer will work with you to secure and organise your supporting documentation. They will also assist you with your use of the SMS, to ensure that you submit your renewal application properly.
Call us on 0333 363 8577 for free or use our online contact form to arrange your first consultation with one of our lawyers. If you need expert legal support, contact our offices in London, Manchester, or Birmingham, or use our office finder to find your closest branch.
Please see our FAQs below for more information.
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The Sponsor Management System is an online tool. It is used when an employer already has a Sponsorship Licence and want to manage or renew it.
This system allows you to report any changes in your circumstances. This can be used for both Tier 2 and Tier 5 Visa holders.
Renewing a Tier 5 or Tier 2 Sponsor Licence is a process which lets you to continue to hire and employ foreign workers in the same way that you are currently doing.
UKVI will usually set a deadline by which you need to apply for a Tier 2 Sponsor Licence renewal and they will be strict with this in most cases. This date can be found on the summary page of the Sponsor Management system (SMS) along with the date your Sponsor Licence officially expires.
Usually, you can apply to renew your Sponsorship Licence up to three months before your current licence expires. In some cases, the Home Office may invite you to apply for a renewal earlier than this, but this is up to their discretion. If this is the case, you will receive this in writing from UKVI.
To apply for a Sponsorship Licence renewal, you must submit a request through the SMS. The renewal fee varies depending on the size of your company. See the below FAQ for more information on this.
Before you submit your application, you should make sure that all the details provided in the SMS are correct. This includes making sure that the details for the SMS users (‘Authorising Officer’ and ‘Level 1/2 Users’) are correct. These roles can change during the time that you hold your Sponsor Licence, so it is important to make sure that they have been updated. You should also make sure that any new company sites have been added to the SMS and that all employee details are fully up-to-date. If any of this information is wrong or absent, you could risk having your renewal refused.
Once you have submitted your application and the appropriate fee to UKVI, you will receive a ‘submission sheet’ generated by the SMS. This should be completed signed and sent to the Sponsor Licensing Unit.
The Sponsor Licence renewal fees vary depending on company’s situation.
If your company is classed as ‘small’ (your annual turnover is £10.2 million or less) or is a charity, you will need to pay £536 to renew a sponsor licence.
If your company is classed as ‘medium’ or ‘large’ (your annual turnover is more than £10.2 million), you will be required to pay £1,476 in Sponsor Licence renewal fees.
These fees can be payed directly through the Sponsor Management system (SMS) when you make your application.
If you want to continue to legally employ non-EEA workers, yes.
Having a valid Sponsor Licence is essential if you want to recruit any individuals who are subject to immigration controls.
If you knowingly employ workers without a Sponsor Licence, even if you had one when you recruited them, you are employing illegal workers. Employing illegal workers can result in penalties issued by the Home Office, called civil penalties. These are financial punishments, which must be paid by a company or business. UKVI also often suspends a company’s right to employ foreign workers in the future. Illegal worker employers also risk losing their reputation and employees and, in some cases, being imprisoned.
As part of our services, your business will be paired with a specialist corporate immigration lawyer.
This lawyer will work alongside your business and its representatives to ensure that everything is in place for your Sponsorship Licence renewal.
This lawyer will:
- Assist you with your use of the Sponsor Management System (SMS), including ensuring that your key roles are up-to-date and that all information is factually and legally correct
- Ensure your employment records are up-to-date according to immigration guidelines – this includes having an organised and structure file on each visa-holding employee
- Organise your documentation so that it meets the UKVI requirements, including all Certificates of Sponsorship and job descriptions
- Prepare your business for a UKVI compliance visit
- Liaise with the Home Office whenever necessary, up until the day that you receive a decision from then
Call us on 0333 363 8577 or make an enquiry to request a free call back at a time which suits you.