The Sponsorship Management System (SMS) is an online function which allows Sponsor Licence holders to do several things.

The first of these is that it allows them to keep up-to-date records of all their migrant employees. This is important, as the Home Office will often perform unexpected audits of your HR practices, even after your Sponsor Licence has been issued.

You will also need to use the Sponsor Management System to apply for and assign all Certificates of Sponsorship (CoS).  These are issued to prospective overseas employees, once you have made them a job offer. Without a CoS, your employee cannot apply for a work visa. This means that they will be unable to enter the UK to take on a position at your company.

How can IAS help?

We are a team of specialist corporate immigration lawyers. We are experienced in offering consultations to businesses who are hiring foreign workers. We can assist you with using the Sponsorship Management System. We can also ensure your HR practices are functioning properly from a legal perspective to avoid issues with the Home Office.

See more Guidance on the Sponsor Management System.

Or, see our FAQs below.


What is the difference between level 1 and level 2 – SMS user guide

Anyone who has access to the Sponsor Management System is called a user. There are two types of SMS user: level 1 and level 2.

A level 1 user is responsible for any day-to-day management tasks, such as assigning CoS or updating records.

You as an organisation can choose to assign a level 2 user. A level 2 user has a more restricted access to the SMS. They can view records and the status of CoS, but then cannot make changes such as creating new CoS for new employees.

There are two other roles which need to be filled when using the SMS. These are:

  • Authorising officer – this must be a senior member of staff. They are responsible for all the staff involved with the SMS and sponsorship.
  • Key contact – this person acts as the main point of contact with UKVI.

All members who take on these roles must not be be:

  • A contractor who is working at your company for a temporary period
  • Subject to a bankruptcy restriction order
  • A person with an unspent criminal record
  • A person who has received a Sponsor Licence revocation in the last 12 months
  • A person with a history of non-compliance with sponsor duties

They must be:

  • Mainly based in the UK

What is my UKBA Sponsor Management System login?

When your Sponsor Licence is approved, you will be issued with a user ID. This will be sent to you from UKVI, a branch of the Home Office.

When you have this, you can use this to log in to the SMS. You can do this through the site. Once you have logged in, you can make observe and make changes to your employment records. Your access will depend on whether you are a level 1 or level 2 user.

What do I use the Sponsorship Management System for?

You can use the SMS to complete a number of different tasks.

These include:

  • Managing or renewing your company’s current Sponsor Licence
  • Creating and issuing Certificate of Sponsorship for employees
  • Reporting any changes of circumstances with employees
  • Keeping records of migrant employees

What services does IAS offer?

Our expert immigration lawyers can help if you use the Sponsor Licence Management System. We have a range of business immigration services to review your company’s operations and bring them up to Home Office standards.

Our services include:

  • Immigration Consultancy. We will tailor a consultation package for you to follow to ensure your business’ methods are working correctly.
  • Immigration Audit. We will review your HR functions and advise you on how to use the SMS correctly.

Contact us now on 0333 363 8577 or make an enquiry online to arrange a consultation with an experienced business immigration lawyer.

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