Sponsor Management System

Make sure your business is effectively using the Sponsor Management System with our Sponsor Licence Advice Package

Call 0333 363 8577 for a free consultation

Becoming a Tier 5 or Tier 2 Sponsorship Licence holder comes with many complex sponsorship duties. One of these includes the use of the Sponsor Management System (SMS). You must keep a record of your migrant employees to maintain an A-grade Sponsor Licence.

Failure to use the SMS correctly could result in your business having its Sponsorship Licence suspended or even revoked.

How can IAS help?

The experts at IAS have produced a simple guide to get you to grips with your Sponsor Management System. This will mean you can start filling vacancies at your company with the best talent the international market can offer.

Follow this simple guide to get you started with your Sponsor Management System.

SMS Guide

SMS users

Each company will need at least of three roles to be filled to operate the Sponsorship Management System.

These include:

  • Authorising Officer – This person must be a senior member of staff. They are responsible for the SMS and all staff who have access.
  • Level 1 User – This person is responsible for the day-to-day running of the Sponsor Management System. They are able to assign a Certificate of Sponsorship and update records. They can also apply for a new CoS for new employees.
  • Key Contact – A person in this role will act as the main point of contact between your business and UKVI. Unlike the other roles, this person does not have to be part of your company.

These roles can also be taken by the same person or shared out between three members of staff. This will depend on the size of your business and the number of workers you wish to sponsor.

Your company may also choose to assign a Level 2 User. A Level 2 User may view records and status of Certificates but cannot make changes.

All members of staff in these roles must not:

  • Be temporary contractor at your company;
  • Be subject to a bankruptcy restriction order;
  • Have any unspent convictions;
  • Have received a Sponsor Licence revocation in the last 12 months;
  • Have a history of non-compliance with the Home Office;
  • Be predominantly based outside of the UK.

What you can do on the SMS

The Sponsorship Management System is used to keep records of all migrant employees during your time as their sponsor. This includes reporting any changes to their immigration status and all absences. You will also need to update the SMS if they are not complying with their visa or if they receive a promotion.

The Sponsor Management System is also how you apply for new Certificates of Sponsorship and issue them to those you have offered jobs.

When you need to apply for your Sponsor Licence renewal, you will do this through the SMS. You will need to ensure that you have all the correct documents and can prove that you have kept an accurate record of your sponsored employees. There is no limit to the number of times you can apply to renew your licence if it is rejected. However, each application costs and once the licence has expired you will need to make a fresh application.

Having trouble with the Sponsor Management System

You may have trouble with the SMS, or the Home Office could decide that your HR methods are insufficient. The first thing you should do is meet with your staff and work towards resolving the issues.

This may include:

  • reviewing your records to ensure that they are thorough and updated regularly;
  • Confirming that there are no discrepancies between the actual job role and the one on the CoS; and
  • Ensuring that the Sponsor Management System is being operated correctly so that data is accurate.

You might find it useful to undertake a full Immigration Audit if your company is facing difficulty with its HR practices.

What services does IAS offer?

IAS houses expert business immigration lawyers in offices across the country. We offer services for every aspect of hiring foreign workers.

Our services include:

  • Immigration Consultancy. Your lawyer will produce a consultation pack for you to follow to resolve any issues and outline the correct way to keep records of your employees.
  • Immigration Audit. This is a service which reviews your HR methods and works to resolve any issues. This can be done before or after a visit from UKVI and can keep your company safe from any unnecessary penalties.
  • Workplace visits. As part of our business services, your lawyer can spend time on-site working with your staff. They will ensure that everything is running smoothly and that the SMS is being operated correctly.
  • Appeal support. If you have had your Sponsor Licence suspended or revoked, we can provide full legal representation. We will review your company and work to resolve your issues. Your lawyer will also complete all appeal forms in full and help organise your evidence.

Get in touch today on 0333 363 8577 or use our online contact form to ask any more questions you may have about the Sponsor Management System.

Our Sponsor Licence Packages

Advice Package

Comprehensive immigration advice tailored to your circumstances and goals

Select

Application Package

Designed to make your visa application as successful, smooth and stress-free as possible

Select

Fast Track Package

Premium application service that ensures your visa application is submitted to meet your deadline

Select

Appeal Package

Ensure you have the greatest chance of a successful appeal. We will represent you in any hearings/tribunals

Select

A few of

our experienced

immigration lawyers

Case studies

We are proud to have changed lives for the better. Here are some of their stories:

Joginder: Tier 2 to Tier 4

Joginder is a Kenyan National who had been working in the UK under a Tier 2 Visa.
Although he was given the option to extend his Tier 2 Visa, he… Read More

Teri: Proposed Civil Partner Visa

Teri is a Malayasia National who met her partner Linda online. The couple met up for the first time in the UK and shortly became engaged. Linda was unsure about… Read More

Yuma: Tier 4 Student Visa

Yuma, a Japanese National, was accepted as a student in her chosen UK university. She was unclear about the process of coming over to the UK so she contacted… Read More

Matthew: Working on a Student Visa

Matthew, a US national, had been studying in the UK for three years with a Tier 4 General Student Visa.
He found a potential employer in the UK but… Read More

Godfrey: Civil Partner Visa

George was from the UK and wanted to bring Godfrey, his partner, a Ghanaian National over to the UK as a Proposed Civil Partner.
George did well in life… Read More

Sherif: Tier 1 Investor Visa

Sherif was a UAE national who had been making large investments in the UK. He contacted IAS and the lawyer he spoke to looked at his circumstances and determined that… Read More

Latest reviews

Fatou
Nasreen Ali is excellent. She helped me beyond any words can describe to get my indefinite leave to remain. My… Read More
Anonymous
Applying for a visa, any kind of visa is an arduous process. IAS was recommended to me by a friend… Read More
Katherine

Excellent service! Would definitely recommend to anyone needing help with immigration issues. Our lawyer was incredibly knowledgeable and helpful.

Latest news

Switching from Tier 4 to Tier 2 (5 Tips) Read More

Employers to Have Transition Period Before EU Right to Work Checks Read More

Asylum Seekers Face Inhumane Treatment by UK Home Office, Reports Suggest Read More